Privacy Notice

The Parochial Church Council (PCC) of St Peter, Byers Green

DATA PRIVACY NOTICE

This Privacy Notice is provided by the PCC of St Peter, Byers Green. Under the General Data Protection Regulation (GDPR) we are responsible for ensuring that any personal data is securely stored and used only for legitimate purposes. The PCC is committed to safeguarding your privacy.

Data Controller

The data controller is:

The Revd Barbara Hilton, St David’s Vicarage, 21 York Villas, Front Street, Tudhoe, DL16 6LP

01388 814093 barbara17hilton@yahoo.co.uk


For more information, please contact the data controller

Date of publication: 30 November 2024


1. Why we collect, and how we use, your personal data?

The PCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure, and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal data for the following purposes:

PCC Members (Trustees)

  • Name and contact details, Trustee declarations,

    • To inform you of news and information about events, activities, and services within the PCC of St Peter, Byers Green. To communicate details of PCC meetings and business

    • To maintain an up-to-date list of PCC members and officers

    • To comply with Diocesan reporting requirements

    • to inform Durham diocese about details of office-holders

    • To comply with Charities legislation

    Electoral Roll members

  • Name and contact details

    • To maintain an accurate Electoral Roll as required under Church Representation Rules

Donors

  • Name and contact details, together with details of donations

    • To process Gift Aid claims with HMRC

Weddings, Funerals & Baptisms

  • We are required by law to collect and process data for weddings, funerals, & baptisms. Names, addresses, family members, occupations, ages, witnesses, current marital status (for weddings)

  • This data will be available in the appropriate public registers

Congregation members (only at your request and with your explicit permission)

  • Name and contact details

    • To inform you of news and information about events, activities, and services within the PCC of St Peter, Byers Green.

2. The categories of personal data we collect are:

  • Name and contact details

  • Trustee declarations

  • Occasionally, we may collect Visual images (photographs)

3. The lawful basis for processing your personal data:

  • Consent – we will obtain your consent to send you information about church events or newsletters

  • Legal obligation – we are required by law to collect and process data for weddings, funerals & baptisms

  • Legal obligation – we are required by law to collect and process data in accordance with Charity legislation

  • Legitimate Activity – we collect and process data as part of our legitimate activities and as a not-for-profit religious body:

    • personal data of members, former members, or those in regular contact with us, may be stored and used for legitimate purposes under implied consent provided there is no disclosure to a third party without specific consent.

    • otherwise consent is generally required for processing of any personal data (e.g. to enable us to keep you informed about church news, events, activities and services and keep you informed about diocesan and community events)

4. Where we collect your data from

  • Directly from you

  • Funeral directors

  • Our website

    • When you visit the website for the Church, your browser automatically sends certain internet-related information, such as the Internet protocol (IP) address of the computer you are using. When we collect this information, so as to understand better how visitors use the site, it is not collected in any way that enables you to be identified as an individual.

5. Sharing personal data

Your personal data will be treated as strictly confidential and will only be shared with the PCC of St Peter, Byers Green and/or the Diocese of Durham. Data will be available to other church members via the published Electoral Roll and PCC membership List.

Data will be also shared where necessary to comply with our legal obligations.

6. Further use/processing

Should we need to use/process your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this, prior to using/processing it, setting out the relevant purposes and conditions for using/processing it. Where and whenever necessary, we will seek your prior consent for further use/processing.

7. How long do we keep data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: The Care of Your Parish Records”: Records management guides | The Church of England.

Specifically, we retain: electoral roll data, and data for other church organisations, while it is still current; gift aid declarations and associated paperwork for up to 6 years after the tax year to which they relate; and parish registers (baptisms, marriages, funerals) permanently (older registers are lodged with the local Register Office

8. Your rights and your personal data

You have the following rights with respect to your personal data: -

  • The right to request a copy of the personal data which The PCC of St Peter, Byers Green holds about you (a Subject Access Request or ‘SAR’);

  • The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for The PCC of St Peter, Byers Green to retain such data;

  • The right to withdraw your consent to the processing at any time where we have obtained your consent;

  • The right to request that the data controller provide you with your personal data in a structured, commonly used and machine-readable format. Also, to transmit that data directly to another data controller (in limited circumstances).

  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

  • The right to object to the processing of personal data (in limited circumstances);

  • The right to lodge a complaint with the Information Commissioners Office.

9. Concerns and/or complaints?

To exercise all relevant rights, or for queries or complaints please contact the data controller:

The Revd Barbara Hilton, St David’s Vicarage, 21 York Villas, Front Street, Tudhoe, DL16 6LP

01388 814093 barbara17hilton@yahoo.co.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email

For more information, please contact the data controller